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Smart locker systems have evolved into indispensable tools for businesses seeking to enhance operational efficiency and reduce costs. For those already familiar with the basic functionalities of these systems, let's delve deeper into how innovative locker technology specifically impacts cost reduction and ROI.

The Cost-Reduction Mechanics of Smart Locker Systems

Smart locker systems leverage cloud-based technology to automate the storage and distribution of high-value items like laptops, peripherals, and consumables. These systems offer robust WiFi/3G connectivity and encrypted cloud integration, ensuring secure and efficient asset management. Here's how they contribute to cost savings:

  • Automated Asset Management
    Asset management automation is a significant cost-saving feature of smart locker systems. Traditional manual tracking methods are labour-intensive and prone to errors. By automating these processes, smart lockers provide real-time tracking and monitoring of assets. For instance, the Velocity Smart Collect™ system integrates seamlessly with ServiceNow, allowing IT departments to manage asset requests and distribution efficiently. Employees can request items through an online Service Portal and collect them from a smart locker, eliminating manual intervention and reducing administrative workload.
  • Reduced Asset Losses
    Automated tracking systems minimise the risk of asset losses. Every transaction is logged, providing a clear audit trail of asset movements. This transparency ensures accountability and reduces the likelihood of misplaced or stolen items. With a reliable log of when and why items were taken out and returned, companies can maintain tighter control over their assets, translating to lower replacement costs and fewer lost resources.
  • Reduced Labour Cost 
    Automation cuts down on the time and resources required for manual asset management. Transactions handled directly by recipients mean IT personnel are kept from routine tasks. Surveillance and alert systems further ensure that assets are returned on time, reducing the need for manual checks. This reallocation of labour from mundane tasks to more strategic initiatives can result in significant cost savings.
  • Reduced Technical Debt 
    Technical debt refers to the cumulative costs associated with managing and integrating various standalone IT solutions. Smart locker systems that are fully integrated with platforms like ServiceNow, such as those offered by Velocity Smart Technology, eliminate these issues. The seamless integration ensures that when ServiceNow is updated, so too are the lockers. This reduces the need for frequent troubleshooting and maintenance, cutting down on operational disruptions and associated costs.
  • Enhanced Productivity
    Streamlining the asset distribution process means employees can access the tools they need without delay. Immediate availability of essential items reduces downtime and enhances productivity across the organisation. When employees spend less time waiting for resources and more time focused on their tasks, overall efficiency improves, leading to better performance and cost efficiency.

  • Space and Rent Savings
    Smart lockers can reduce the number of lockers needed by 20-30% due to features like hot desking, which allows for fewer lockers to service the same employee base. This reduction translates into lower rent and maintenance costs for physical space

Real-World Impact: Versatility and Customisation

Consider a large enterprise with multiple office locations. Traditionally, IT support teams would need to be present at each site to manage and distribute assets. A smart locker system allows these teams to centralise their operations, providing 24/7 coverage without the need for a physical presence at each location. This reduces staffing costs and ensures employees can access essential items whenever needed, even in remote or automated offices.

Smart Locker systems are for more than just IT asset management. They can be customised for various use cases across different industries. The applications are extensive, whether managing spare office keys, distributing medical supplies in healthcare facilities, or ensuring secure package delivery in a corporate environment. This versatility allows businesses to tailor the system to their specific needs, maximising the utility and cost-effectiveness of the investment.

How to Maximise Smart Locker Benefits

Velocity Smart Technology offers a sophisticated smart locker system designed to meet the unique needs of any organisation. The Smart Collect™ system, fully integrated with ServiceNow, provides a seamless, automated solution for asset management. Customisable lockers allow for solutions tailored to specific requirements, ensuring maximum efficiency and cost savings.

Our vision is to bring innovation and automation to the heart of every IT service organisation. By implementing Velocity Smart Lockers™, businesses can transform their asset management processes, achieving higher levels of productivity and efficiency. The quick and easy setup ensures immediate benefits, providing ROI in less than six months.

Take our ROI Challenge quick online questionnaire on your current service and we will send you a tailor-made ROI model for how much time and money Velocity Smart Technology will save your business.

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